Project Coordinator – sport club relations & congresses
Votre profil :
- Perfect knowledge of the International Sporting Federation environment
- Ability to work on different projects at the same time
- Good knowledge of the Motor Sport environment
- English – Mother tongue or Full professional proficiency
- French – Mother tongue or Full professional proficiency
- Spanish or russian would be a plus
- Very good adaptability
- Used to a multicultural and diverse environment
- A solution finder attitude
- Can easily travel in various countries for the events
- Excellent communication and interpersonal skills
- Strong IT skill
- Excellent command of the Pack Office and good command of InDesign and Photoshop (Illustrator a plus)
- Customer focus and service oriented
- Team player and works effectively with different departments and stakeholders
- Ability to work in a complex, political and dynamic multi-cultural environment and under pressure
- Autonomous and proactive
Main responsibilities :
- SPORT CLUB RELATIONS – Transversal
– Share the responsibility of the updates of the networks platform with the team
– Regular updates on Salesforce / Internal Guide / Annuaire, based on the information shared by the 3 Project Managers
- SPORT REGIONAL CONGRESSES EVENT COORDINATION
Before the event:
– Help in the preparation of the congresses, on the event and logistic aspects
– Communication / Branding: logos updates (or liaison with the Comms Department), creation of backdrops, creation of the event leaflet or other communication tools on Indesign, reprography orders…
– Creation and coordination of the production of welcome packs, goodies, trophies, lanyards…
– Coordination of the shipment for each Sport Regional Congress: packing list and preparation of the flight case
– Work on the registration platform system Aventri (registrants lists, rooming lists…)
– Creation, production and check of the nominated badges and certificates of participation
– Preparation and compilation of the satisfaction surveys
During the event, on site:
– In charge of liaising with the local technical/logistical teams with regard to the organisation of the event (set up of the room, branding, President’s office etc., preparation of welcome bags, set up of the Welcome desk etc).
– Follow-up with the host club or the hotel directly regarding the accommodation and travel of the participants to the venues
- CONFERENCE EVENT COORDINATION
Before the event:
– In charge of the Sport Committee: organisation of meetings, agenda and follow up
– Coordination of the logistics/technical issues with the Marketing & Events Department and of the communication plan/content with the Communication Department
– Contribution to the content programme (research on topics, speakers…)
– Coordination of the leaflet programme and event brochure
– Liaison with speakers/guests, help on the registration platform Aventri (if required)
– Preparation of the speakers’ biographies, the floor plan
– Follow-up of the budget with the Events Department
During the event:
– Participation to the coordination of the sessions rehearsals (general rehearsal and the one with the speakers as well)
– In charge of liaising with the AV team to display the various presentations and videos
After the Conference:
– Coordination ofn the Post Event Brochure
– Thank you letters to the speakers
– Budget follow-up
If you correspond in all points to the required profile, do not hesitate to send us as soon as possible your complete file (CV + certificates of work + diplomas), we will study with pleasure your candidacy.
In parallel with the sending of your complete file by mail or by post for this position and if you have a training and / or experience in the tertiary sector: we propose you to register on our recruiting platform by skills to boost your management by following this link: https://www.acces-personnel.ch/upskill/ .
Remember to publish your profile by clicking on the tab discover my Upskill on your homepage.
